Scale-matched pricing.
Built for institutions.
From single community schools to national education networks. Select your institutional scale to view tailored plans.
Starter
Start simple. Grow with confidence.
Nano: 1–150 Students
Flat monthly fee. Up to 150 students.
- Student enrolment & profiles
- Daily attendance register
- Fee billing & mobile payments
- Parent portal (read-only)
- Gradebook & basic report cards
- Internal messaging
- School calendar & events
- • 1 campus
- • Up to 150 students
- • Up to 25 staff accounts
- • 20GB file storage
- • Email support (72hr)
- • Implementation: $500 (Waived on Annual)
Basic
The platform that growing schools trust.
Small: 151–500 Students
Flat monthly fee. Up to 500 students.
- Everything in Starter
- Timetable management
- Examination management
- Parent portal (full access)
- Safeguarding & child protection
- Leave management
- Accounts receivable & debt tracking
- Bulk SMS & WhatsApp alerts
- • 1 campus
- • Up to 500 students
- • Up to 75 staff accounts
- • 50GB file storage
- • Email & Chat support (48hr)
- • Implementation: $1,000 (Waived on Annual)
Standard
The complete platform. Nothing missing.
Medium: 501–2,000 Students
Per enrolled student/mo. Min 150 students.
- Everything in Basic
- Full payroll & statutory deductions
- Multi-currency fee collection
- Counselling & health records
- Pastoral care & personal tutoring
- Staff contracts & HR records
- Financial reporting & P&L
- KPI dashboards & custom reports
- SSO (SAML2 / OIDC)
- • Up to 2 campuses
- • Up to 2,000 students
- • Up to 300 staff accounts
- • 200GB file storage
- • Phone & Chat support (24hr)
- • Implementation: $2,500 (50% off Annual)
* Displayed prices are base USD. Your final quote will reflect your country's regional economic multiplier.
Modular Value
Optional capabilities.
Need advanced features but not a full tier upgrade? Enhance your current plan with dedicated modules.
LMS & e-Learning
Full video lectures, quiz builder, and discussion forums for virtual learning.
Alumni Management
Engage with your graduates, manage giving campaigns, and track alumni success.
Transport & Fleet
Route planning, driver management, and GPS tracking for school buses.
API Gateway (Write)
Full write-access to the EducaSphere API for custom external integrations.
Value Discovery
Estimate your institutional ROI.
EducaSphere isn't just a cost — it's an investment in efficiency. See how much admin time and revenue you could recover.
Interactive Estimator
* Calculations are estimates for illustrative purposes based on sector benchmarks. Actual results vary by institution.
Your Estimated Annual Value
Deployment
Your data. Your infrastructure.
Your choice.
Managed SaaS
Hosted by EducaSphere on enterprise AWS/GCP nodes. Automated updates, backups, and monitoring. Fastest to deploy.
Dedicated Cloud
Your own isolated cloud environment. Zero shared infrastructure. Ideal for groups requiring logical separation.
Self-Hosted / On-Premise
Deploy in your own data centre or private cloud. Full control of data, backups, and updates. Mandatory air-gapped support.
Frequently asked questions
Is there a free trial?
We offer a 30-day sandbox environment loaded with demo data so you can explore the platform before committing. Book a demo to request access.
How is 'student' defined for billing?
Billing is based on enrolled students active on the system in a billing period. Students on long-term leave of absence can be flagged as inactive and are not counted.
What happens if we grow beyond our tier's student limit?
You'll receive a notification and be offered a seamless upgrade. We don't charge overage fees — we work with you to find the right plan.
Are there implementation or setup fees?
Implementation fees cover data migration, training, and configuration. They range from $500 (Starter) to $10,000+ (Enterprise). Fees are waived or discounted on annual commitments.
Can we start with one module and expand later?
Yes. Many schools start with core admin and finance, confirm the platform works for them, then activate HR, Welfare, and Operations over subsequent terms.
Is there a discount for non-profits or community schools?
Yes. We offer a 25% discount for registered charitable educational institutions. Contact our team with your charity registration details.
What is included in the Enterprise SLA?
Standard Enterprise includes 99.9% uptime. Premium Enterprise (Custom) includes up to 99.99% uptime and 4-hour response.
Does pricing vary by region?
We offer regional multipliers to ensure EducaSphere is affordable in emerging markets. Base pricing shown is in USD.